LANSBROOK MASTER ASSOCIATION, INC.
MEETING MINUTES
Board of Directors Meeting
Monday, October 27, 2003
7:00pm

    1. Call to Order:

    The Lansbrook Master Association (LMA) Board of Directors meeting was called to order by President Jack Speckman at 7:00 PM, Melrose Management Group office, 3974 Tampa Road, Suite B, Oldsmar, FL. Other directors present were Vicky Benedon, Gary Gilchrist, John Brunton Jr. Also present were Barbara Mathews, Melrose Management Group, Stu Hazard, LMA Grounds Superintendent and four Lansbrook community representatives/guests.

    2. Approval of Minutes:

    The September 29, 2003 meeting minutes (paragraph 6C, last sentence) are amended to read "must approve any contractual, non-budgeted, and non-emergency expenditures that are over $2,000.00."

    3. Financial Report:

    Treasurer Showalter was absent thus no report was provided to the Board.

    4. LMA Grounds Supervisor Update:

    Stu Hazard provided a copy of the LMA Patrol Cost Allocation for 2002 and Jan - Sept. 2003. Additionally, an overview of the October maintenance and the November Forecast highlights was furnished to the Board.

    5. Committee Reports:

    A. Security - (John Brunton Jr.)
    The Pinellas County Sheriff details liaison (Sgt. Jowell) is not longer in charge of Special Operations.

    B. Parks - (Vicky Benedon)
    Mr. John Flynn, AFC Systems, met with Jack Speckman, Stu Hazard and Barbara Mathews, concerning the frequent problems LMA is experiencing with the lift arm gate at the Lakefront Park. The discussions will continue.

    C. Personnel - (Vicky Benedon)

    1. It was agreed that not more than 5% of the employee salary budget would be allocated for raises. Stu Hazard will distribute the monies as appropriate among the employees.
    2. The assistant maintenance superintendent has resigned and one other maintenance position is vacant. The committee will assist Stu Hazard in the hiring process.

    6. Unfinished Business:

    Nationwide Insurance Company has reversed the cancellation of LMA'S liability policy that was going to be effective December 28, 2003. A premium proposal is forthcoming.

    7. New Business:

    A. The employee salaries/job descriptions need review to ensure they are in line with the competition.

    B. A request was presented by John Brunton, Jr. for LMA to sanction a basketball tournament at the Commons Park. The request was denied, as LMA will not support any organized sports at either of the parks.

    C. The LMA Annual Meeting is November 10, 7:00 PM, Lansbrook Club House.

    D. Valley Crest Landscape Maintenance Company (second lowest bid) was approved for the plant bed contract at $26,004.00 for one year. Stu Hazard will meet with representatives to seek a two year contract with a clause allowing no more than a 3% increase for the second year. Luke Brothers In. (fourth lowest bidder) was approved (Gary Gilchrist dissenting) for the lawn mowing contract for one year.

    8. Member Questions/Input:

    Issues dealt with a commendation to the Board for the landscaping accomplishments, website update, sidewalk repair (will be an item of interest for new board in November 2003.

    9. Next Meeting Date and Location:

    The next meeting will be the Annual Meeting (see paragraph 7C above). Group facility.

    10. Adjournment:

    Meeting was adjourned at 8:15 PM.

    Minutes submitted by:
    Gary L. Gilchrist

   
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