|
1. Call to Order
President Ed VanScoy called the Lansbrook Master Association (LMA) Board of Directors meeting to
order at 7:00 PM at the Lansbrook Golf Club. Other directors present: Irv DeToro, Don Hatton, Bob
Lipply, Sallie Miera and Eric Schulman. A quorum was established. Also present were Barbara
Mathews of Melrose Management Group, Stu Hazard and several Lansbrook Community representatives.
2. Approval of Previous Meeting Minutes
Don Hatton motioned to approve the minutes of the May 22, 2006 BOD meeting; Irv DeToro seconded. Motion approved.
3. Financial Report
Don Hatton reported. Budget for tree trimming is in good shape. Stu Hazard verified there is more
trimming to be done. We are trying to stay on budget; however, there is an overage in the electric
due to price increase. The lakefront dock fee is paid yearly to the State but is deducted monthly and
will balance out at the end of the year. Budget is $7,000 in the black as of the end of August and should
be in the black at the end of the year. Juniper Bay cleared up an old $200 balance and their other outstanding
balance is now paid. Irv DeToro moved to approve budget report, Eric Schulman seconded. Motion approved.
4. Grounds Maintenance Report
Stu Hazard reported. Graffiti removal was done in July. No need to repaint due to using special
cleaners. New ‘drains to lake’ signs were installed. Fertilized fields, sprayed weeds in beds, pest control,
numerous repairs performed. Vehicle damage repairs on soccer field, completed work on tree
management, power washing in parks, replaced lakefront park gate boards in September. Crew is
working with 1 employee short; Stu has placed ad for replacement. Stu reviewed tree inventory &
summary report, is familiarizing himself with software, report states over-planting of poor quality trees
and gives suggestions for improvement. Stu wants to print maps and give to Arborist for the work needed.
5. Sunset Parcel Update
Barbara and owners spoke. The owners are upset that vehicles are parking on their lot. No update on construction plans.
6. HOA Common Area Maintenance
Regarding enforcement of HOA common area maintenance, LMA will send letters to management companies
and board members giving notice that a letter will be sent to each homeowner notifying them of current
violations. One week will be given for response from each HOA and they must have a plan of action and activity
within 30 days. Juniper Bay, Highgate, Ellinwood, Robinwood are the existing communities who were given
violation notices. These communities will be re-checked and if no improvement has occurred, they will be the
first to receive letters with copies of violation report enclosed. If no response from community, LMA will proceed
with repairs and bill the HOA. If there are collection issues, will take action from each homeowner.
7. OLM
Ed VanScoy met with OLM during a Friday meeting. OLM contract information was examined and
determined not to be a fit for LMA. Brochures were given to each board member for their individual
community to determine if OLM may be helpful to them. OLM helps with the bidding process and
charges HOA’s a fee to oversee the contractors’ work and give the contractors a list of deficiencies.
8. OLM
Concrete pillars for the Commons Park would not be cost effective. Stu submitted a proposal for chain link
fencing around areas of the park. If fenced, the maintenance crew would be able to close off areas when
needed for maintenance/fertilization/re-seeding, etc. and would prevent vehicles from entering the field and
causing damage. The field has to be closed at least once per year for a period of 10 days for re-seeding.
Issue was tabled to monitor vandalism and compare costs.
9. Budget 2007
Dues will increase $24 per household. $20 of the increase is due to insurance, fuel and electrical costs.
Stu re-negotiated the trash collection service to keep dues as low as possible. Don Hatton motioned to
approve budget, Eric Schulman seconded. Motion approved.
10. Annual Meeting
Lansbrook annual meeting is scheduled for November 13, 2006. At least 4 positions are open. Juniper
IV, Quail Lake, Northfield and Lynnwood representatives are in their second term and expiring. Notice will
be sent out approx. Oct. 13th.
11. Vandalism
The rash of recent vandalism was discussed. Cameras were deemed ineffective. Anyone seeing illegal
activity should call Sheriff. Barbara will add this information to the News and View article. Extra Sheriff
patrol throughout the Development will be requested. Barbara has already written a letter to the Sheriff’s
department asking for additional patrols. She will also get the name of a paint coating that allows spray
paint to be washed off of the signs.
12. Members Questions and Answers
Why are we adding approx. 45K to the budget for 2007? Due to increases in insurance, electric, fuel costs and we must pay cyclical items and insurance in December. There is a $21,000 increase in insurance.
Should Lansbrook maintenance employees’ spouses be allowed to drive the golf carts? No. It will be addressed and corrected.
Robinwood received a notification of deficiencies and responded. They feel the deficiencies have been addressed. LMA will drive through and re-check area.
13. Adjournment
On a motion from Don Hatton and seconded by Bob Lipply, the meeting was adjourned at 8:22 PM.
Next scheduled board meeting is November 13, 2006, which is the annual meeting.
Minutes recorded by:
| |