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1. Call to Order
Meeting was held at the Melrose Management Office, 3527 Palm Harbor Boulevard, Palm Harbor. Called to order at 7:00 PM
by Pres. Ed Vanscoy. Other directors present, Eric Schulman, Bob Lipply, Steve Althoff and Don Hatton. Quorum established.
Also present, Stu Hazard, LMA Grounds Maintenance Supervisor and Barbara Mathews, Melrose Management Group.
2. Approval of Previous Meeting Minutes
The minutes of the August 15, 2005 board meeting had been previously provided to the board members for their review. Upon
motion, second and unanimous vote of approval, the minutes were accepted as submitted.
3. Financial Report
Treasurer Don Hatton provided a financial report through the month of August to all board members.
4. Grounds Maintenance Report
Stu Hazard distributed copies of an Activity Summary for board review. Stu made recommendations regarding Business Items
A and D below, as noted.
5. Unfinished Business:
A meeting is being arranged between Dr. and Mrs. Kasem, Luke Brothers, Stu Hazard, Ed VanScoy and Barbara Mathews, to
discuss the revised plans submitted and other issues related to the proposed construction on the parcel.
6. New Business:
Stu Hazard had previously submitted price quotes from three vendors for repaving of portions of the Lakefront Park
and upgrading the parking areas to be ADA compliant. Stu recommended All-Phase, who had submitted the lowest
bid. He noted that they had recently done some work at the YMCA which was very satisfactory. Motion was made
by Don Hatton, second by Bob Lipply to award the contract to All-Phase at a cost of $11,840.00. Motion was then
amended to include the “apron” area where trailers pass near the gate for an additional $500.00. Motion approved
by unanimous consent.
B. Luke Brothers Fuel Surcharge:
Barbara and Stu informed the Board that Luke Brothers had recently submitted invoices for fuel surcharges in the amount
of 3% of the contract price. There is no provision in the Luke Brothers contracts for such a surcharge and the Board was asked
to vote on whether or not to pay them. Motion by Steve Althoff, second by Eric Schulmann, not to pay these surcharges.
Motion approved by unanimous consent.
C. LMA Annual Meeting:
Barbara informed the Board that the notice of annual meeting had been sent to all villages, requesting nominations for the
three open positions. Nominations will close on Friday, October 1 at 5:00 PM.
D. Purchase of New Maintenance Vehicle:
Stu recommended to the Board that approval be given to purchase an E-Z-Go vehicle for the Maintenance Department.
Cost would be between $6,000 and $7,000 depending on options available. A price increase of 4% is anticipated in
the near future by the manufacturer. Motion by Steve Althoff, second by Don Hatton, to approve this purchase.
Motion approved by unanimous consent.
E. LMA Budget:
A copy of the proposed 2006 budget, which had been prepared by Ed, Stu and Barbara and later reviewed and
approved by Don Hatton, Treasurer, had been sent to all board members for review prior to the meeting. The
proposed budget results in an increase of $13.00 per lot to $479.00 annually, a 2% increase. Motion by Don
Hatton, second by Steve Althoff, to approve the budget as proposed. Motion approved by unanimous vote.
F. Resignation/Appointment of Director:
The Board had previously received the resignation of Chris Schimpf, who will be relocating. The Board accepted her
resignation and by unanimous vote, appointed Sallie Miera of Lynnwood to fill the vacancy created by Chris’ resignation.
7. Members Questions and Input
Homeowners asked questions and/or provided input to the board during this period.
8. Adjournment
The meeting was adjourned at 8:05 PM.
Minutes submitted by:
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