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1. Call to Order
President Ed VanScoy called the Lansbrook Master Association (LMA) Board of Directors meeting to order at 7:00 PM
at the Lansbrook Golf Club. Other directors present: Gary Hakimian, Don Hatton, Bob Lipply, Eric Schulman,
Irv DeToro and Sallie Miera. A quorum was established. Also present were Barbara Mathews, Melrose
Management Group, Stu Hazard of Lansbrook Grounds Maintenance, and a few Residents. At this time
President Ed VanScoy also established meeting procedures to all present.
2. Approval of Previous Meeting Minutes
The minutes of the January 22, 2007 BOD meeting were approved as presented. Don Hatton motioned to approve,
Bob Lipply seconded.
3. Financial Report
Don Hatton reported. We finished the year 2006 approximately 26K in red primarily due to insurance,
which is paid lump sum for the year; also electric and trash expense increased considerably.
We still finished the year within 2.6% of the budget. Some expenses are under budget year to date.
Landscape and grounds maintenance will even out. Irv DeToro suggested looking at ratios in addition
to reports we now have; i.e.: this year’s ratio to compare our budget with other HOA’s in Florida.
A suggestion was made to compare last year to this year. . Board discussed and decided there was
no benefit to this additional reporting.
Eric Schulman motioned to approve financial report. Bob Lipply seconded.
4. Grounds Maintenance Report
Stu Hazard reported. Problems with the north fountain were corrected (start problems, power, motor
replaced). Vandalism at Commons Park – some signs were smashed. The signs were glued back together
and repainted; Canna lily bed at Lakefront drive is being renovated, various lighting repairs done,
had to cut back on irrigation, new well at front entrance (drilled 250’ through rock), graffiti @ main
entrance, fertilization, power washing @ Lakefront Park. Fountains will run from 2pm – 10pm per
SWFTMD regulation, trimmed hazardous tree limbs & poorly structured trees removed per report from
inventory software, some dying Washingtonians being removed, petitioned county to trim low branches
along sidewalks. Still waiting to hear from county about grant money which, if received will be used
for the north side of Lakefront Drive and 2 plant beds on Tarpon Lake Blvd around Golfside area.
5. Committee Reports
Landscape Committee:
Bob Lipply reported. Projects have been trimmed down. Committee wants to get additional recommendations
from the board. Board discussed what should/possibly should not be included in document. Committee will
look at possibly creating 2 documents: 1 for approved plans & landscape information and a separate one
for internal use. Eric Schulman & Bob Lipply will discuss further. The issue was tabled and returned
to committee.
Personnel Committee:
Irv DeToro reported. Our policies will supersede Paycheck’s employee manual. The Employee Handbook was
forwarded to the Atty who suggested a couple of changes. Irv DeToro motioned to approve as written with
the changes suggested by the Atty. Don Hatton seconded. All in favor except Eric Schulman.
6. New Business
HOA common area conditions – LMA made the drive through a few weeks ago. Very few improvements
have been made. There was discussion on how to force communities to comply with maintenance
requests. Eric Schulman suggested we publish the “best looking community’ in the New and Views.
The Landscape Committee will review the issue.
Water Shortage/SWFTMD cutbacks – our watering permit was cut by approx. 1/3. They use a 12 mo.
rolling average. The previous permit was 292,000 gal/day the current is 202,000 gal/day. The
efficiency of the sprinkler system must be 90%. We cannot water certain areas from the Lake
water. The previous 12-mo period was 338,000 gal/day, which was over our allowable usage. If
we used rain sensors on the sprinkler system, the sensors would need to be placed on 20 controls.
Stu will research the feasibility of rain sensors. We now have certain areas on a reduced cycle.
Reclaimed water areas do not include lake water or well water.
Temporary memorial on East Lake Rd at Lansbrook Parkway – the girlfriend of the deceased boy requested
that we allow the memorial to stay until Easter Sunday (April 8, 2007) which is his birthday. The
memorial is on county property and the county indicated they would not be able to take any action
for approx 2 weeks. The board agreed as a good will gesture to allow the memorial to stay until
April 8.
Goals and Objectives – our mission is to maintain property and control monies to preserve the community.
The board discussed creating goals. Will review list of goals and projects and discuss at next meeting.
Ed VanScoy motioned (regarding projects) the board not entertain putting a project on the list until
the board member making the suggestion does his/her due diligence to research the costs & reasons to
accept the project. Don Hatton seconded.
7. Members Questions and Answers
Roger Johnson complimented Stu for the Christmas decorations and thanked Bill Showalter for the storm sewer signs.
Q. Can a column be added to EOY financials for last yr vs. this year? Can misc svcs be broken down and more specific?
Q. Is there any update on the Sunset lot?
Q. Debra Dortch was inquiring about the process of individual community approval
13. Adjournment
On a motion from Irv DeToro and seconded by Ed VanScoy, the meeting was adjourned at 8:45 PM
Next scheduled board meeting is May 21, 2007.
Minutes recorded by:
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